Planning for your Event

Planning for your Event

18 September 2018

Want to set up a road show or set up a booth to sell or promote your items? The PDCA cycle is a basic model used in business process management.

PDCA stands for Plan, Do, Check and Act/Adjust. This also applies for an event.

The first part of the PDCA is Plan. Planning is important. As the saying goes, “Failing to plan is planning to fail”.

How true.  So what needs to be planned before an event?

To put it, the planning should cover a huge range of questions.

Here's some to get you started.

  1. What is the purposes of the event?
  2. What achievements or objectives do we want from the event?
  3. How much is the budget for the event?
  4. What is the budget for the location, set-up, running and completion of the event?
  5. Where is a suitable place to conduct the event?
  6. Where the event is being held can we achieve the objectives?
  7. Will there be any obstacles from achieving the objectives?
  8. How to overcome the obstacles?
  9. Is advertising required to draw the potential customers?
  10. What form of advertising would be required to draw the potential customers?
  11. What do we need to hold the event there?
  12. How shall we handle the set-up of the event?
  13. If the location does not have utilities, where can you draw it from or what needs to be set-up?
  14. What are the furniture and equipment required for the event?
  15. What are the posters and banners we require at the location to draw the customers?
  16. What are the roles we require for the events?
  17. What talents do we require for the different roles?
  18. How do you get the people to fill in all the roles?
  19. What needs to be communicated to the people of different roles?
  20. How do we manage the people in the different roles and keep an open communication with them?
  21. How do we monitor the performance of the event?
  22. What are the different targets we want achieved at separate times or dates? (The checks put in place.) Working towards the objectives.
  23. How to close up, pack-up and tear down after the event?
  24. What are we going to do if objectives are not meet, meet or better than expected?
  25. From the results of the event, what would be your next step?

The questions do not cover everything. But from each question, more questions can be asked. Basically, these set of questions could be brought to a first planning for an event meeting. Hope it helps.

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Teeka

Let me start planning my company event soon. Thanks for the tips and heads up

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